A successful businessman has lots of things going on in his mind. He has to supervise all the administration and management tasks besides having team leaders and supervisors for it. Another important aspect that he has to worry about is the safety of his staff and office. It is very critical that the owner takes the security of the office and staff very seriously.
If you are the owner of an office or school, it is crucial that you take different measures to improve the security in the premises of the building. You install CCTVs, hire security officers and have guard dogs but still at many times when accidents happen no matter what you do. So how can you eliminate the threat even more? There is a new system that has been introduced called the Visitor Management System. Not many have used it but still, it has a very positive response.
Visitor Management System made clear:
This is a highly sophisticated system used to manage the information that is gathered when guests visit any building. This is used to track the movements of staff and visitors to decrease the increasing risk of security threats. As soon as you check into the system, your info is sent to the server and then it can track your whereabouts.
Ways to Use the System:
Several companies around the world have developed various ways to improve the working efficiency of this system. In the beginning, a computerized system was adapted to make it work. As the technology advanced many different techniques were introduced to perfect the system.
- The facial recognition technology was first seen in laptops to increase the level of security. But now many staffing companies in Dubai are using this for their employees. A computerized camera takes your photo and saves it. Afterwards, you can log in to any device or enter into the attendance log.
- The visitors who rarely visit the office or schools can use the instant badge printer. A visitor without wearing a badge creates suspicions. So it becomes easy to have access to a badge immediately.
- The company may also develop software and apps for this purpose. You can simply download the app; connect to it and when you come to the job just sign in using the software.
- The badge that you are wearing can also be used to enhance the system. You can scan the employee badge and the device will recognize you as either a visitor or staff member.
Advantages of Visitor Management System:
A large number of companies are not using this visitor management system. Either they are still not aware of it or clearly, they are avoiding it because it is expensive. There can be many reasons for it but only wise and intelligent people will consider it’s usage as it has several advantages. Different companies provide solutions for this system but Unique Soft has the best quality services.
- When you register a visitor normally, there is a large register book to write in. This can increase the budget by a large amount as many companies purchase books on a weekly The automated or computerized system can save money as well as the time spent on manual registration.
- When the employees are under constant supervision then they will work hard and honestly. The employees cannot escape the cameras, scanners and other software that are round the clock watching your work.
- Each and every person who enters or exits the building is being monitored and registered by the visitor management system. So any unwanted person will be automatically spotted and reported to the security for further action.
- This also helps in the coordination of various departments. The team members of different divisions can track and harmonized their work.
Best Features for Security:
The different staffing companies in Dubai have installed this system not only to register the visitors but also enhancing the security at every cost. It is crucial because there are many safety threats from the outside world. So the features that are the best for the protection of the staff and building are;
- When your office or school has visitors who not have booked any prior appointment, the system will recognize them and alert the security. It may also happen that many of the people are ex-employees but the management deletes their data.
- All the information on the guests or employees can be gathered in an instant. The data is previously saved in the database from where it is automatically sent to the concerned departments for further examination.
- The employees, as well as the employer, can look at the daily reports of the staff and the guests that are visiting the building. The overall performance and attendance of the staff can be monitored for any electronic device.
- The clients can register an appointment days before. This will help in saving the time of calling or visiting the office. It is hassle-free as you can book an appointment or meeting from practically anywhere.
- At times when there is a security threat, the majority of the accomplices are either the current staff working there or any previous one. So this system helps to keep an eye on the whereabouts of staff members and visitors so ant threat can be eliminated.
As you can see that it is reasonable to have the sophisticated Visitor Management System, security being one of them. So it is wise on the part of the owner to have this system for better management.